How Can You Help?
General Information for 2024 and Volunteers Opportunities
Food/Ingredients Donations
Volunteers can select their choice(s) of tasks and shifts on the SignUp Genius. Contact Carolyn Dean/Lynn Owens for Food Service help and Ellen Wade for other general signups.
Want to contribute Food Ingredients for the WinterFair Café? Check the signup Genius for selection!
Set Up Time: Need work parties!
Sunday, November 24th: (immediately following our church service-3pm) Much of our work will be completed on this day- we need help from people who can move furnishings:
Moving Sanctuary Chairs, Moving Weston Chairs. (Leave 7 tables for Adult Day Program) Hired movers will help but we need many volunteers to stay to help as well.
Thursday, December 5th : Starting at 4:30-7pm (Including hired workers) Finish moving items out of classrooms and hang outdoor banners and flags along driveway, and place welcome and parking signs on property. Setup up Hearth Room for Charity Raffle and Café tables.
Break Down Time: (Saturday, Dec. 7th 4-7:30pm) We may be tired, but we need multiple volunteers to return the church to “normal” by Sunday service! (Hired movers will help)- Take down banners, flags, move furniture, store all WinterFair attic in main church.
Beginning of WinterFair!
Friday Dec. 6th: Open to the Public 2-7pm
Saturday, Dec. 7th: Open to the Public 9-4pm
“Command Central”- located in church office: All Volunteers will check in first at the volunteer area to pick up a name badge and check off your name for your shift. A copy of the volunteer signups will be available in the office. Shuttle drivers- pick up shuttle sign for your vehicles here.
Friday, December 6th: Artists will register in the Hearth Room as soon as 9:30am-coffee and snacks provided. Once the artists unload their artwork, their cars need to be parked off-site. Shuttle Drivers will have cell phones to receive requests for transport. On-site parking will be reserved for shoppers and volunteers.
Shuttle Service! Volunteers: Friday and Saturday (shuttle artists to be transported to assigned parking space on first morning and return them to church. Friday Night at 7pm we need shuttle drivers to get them back to the vehicles. Shuttle Drivers are needed on Saturday AM to get them from parked cars to church for a complimentary breakfast. Saturday 4pm transport artists to their car location to return to load up. (register your cell # with us!)
Artist Registration Table (4) each shift: 9am-noon (sit down job!) and noon-2pm
WinterFair Café Kitchen Crews (8 in each shift for both days-including two sit down jobs-cashier and order taker)– provides coffee and snacks for incoming artists in AM and preps for Café opening at 1pm for Artists and 2-6pm for Shoppers. Menu includes pre-made, Italian Vegetable Soup, veggie and meat chili, Black Bean Burgers, hot dogs, chips, and home-made baked goods!
Our Hearth Room will have tables for sitting and eating. The Artists Raffle will also be in the Hearth Room.
Artist Charity Raffle (2 sit down ticket seller positions per shift): Featuring this year’s designated Charity, “Stitch”. See our website to learn more about this worthy recipient. Artists donate a special piece of artwork to this cause; shoppers purchase tickets in hopes of winning one or more of these items. 100% of the proceeds goes to Stitch.
Food Donations and Cooks: Opportunities to donate home-made baked goods, soups and chili will occur the week of WinterFair. Also appeals for donated ingredients (fruits, vegetables, and canned soft drinks through “SignUp Genius” will help support our profitable menu. See more about SignUp Genius in the coming weeks.
Parking Volunteers (2 per shift): Helping to park shoppers to maximize the amount of space available. This job is an important outdoor job- dress for weather and we love you! Instructions on parking areas will be provided. Kids and parents are a welcome team! It’s not hazardous- it’s more of a courtesy “I Spy”. There will be special parking for physically challenged.
Floaters (2 per shift): Floaters must have cell phones available to communicate for various needs: e.g. booth sitting for an artist break, emptying the trash or recycling, or providing extra support for a busy activity.
WinterFair organizers can help to answer any questions:
Ellen S. Wade, 502-905-4408; Food Service/Kitchen: Carolyn Dean 502-895-1857; Lynn Owens, 706-814-183; Artist/booth related: Diana Fulner 502-777-0458.
We also encourage volunteers to wear name badges, Santa hats, reindeer hairbands, or holiday decorations. Artists and shoppers will recognize you as an All Peoples volunteer: wear a smile and keep a positive attitude — our festival is known for its friendliness and hospitality!
For any local reporters requesting an interview: refer them to Ellen S. Wade, WinterFair Promotions Co-Chair or Diana Fulner, WinterFair Co-Chair,
Help Spread the Word!
We ask that you “like” and “share” with your friends and family our postings on our WinterFair/Louisville Facebook Page, send an announcement on Next Door, share a photo on Instagram and offer to tape a small flyer to your favorite coffee shop, nail or hair salon! Flyers will be in Van’s office. Yard signs will be placed at intersections the weekend before.
Signup Genius- pick your selection and signup!
https://www.signupgenius.com/go/10C0A44A8A82BAAF58-53027506-winterfair